Request for proposal for online registration

Online registration services the Lido Group can arrange for your event:

• Build and create an online web page that has your graphics and looks to the visitor like it is your page. The page sits on our web site but is linked to yours, is transparent to the visitor, and is managed by us.
• Take credit card payments via secure server and utilising the latest e-commerce transaction facility
• Payments are deposited into a trust account
• Account is reconciled and audited, money transferred and reports prepared for you post event
• Progressive EFT payments are optional
• Send you a complete database of all pre-registrations before you go on site
• Can manage manual and paper registrations if required
• Create name badges for delegates, provide plastic pouches, lanyards and other delegate accessories

Please complete this document to enable us to provide a comprehensive quotation for on line registration for your event.

Company/organisation name:
Company/organisation address:
Main contact name for this quote:
Contact phone number:
Contact fax number:
Contact email address:
Conference/Event Name:
Conference/Event venue:
Conference/Event web page URL:
Conference/Event date(s):
Is there an exhibition being held alongside conference?	Yes No
If yes,
Number of Stands?
Number of exhibitors?
Functionality you require from the on-line registration page.
How many delegates do you expect to attend the conference?
How many do you expect will register on-line?
I want the delegates to pay by credit card payments on-line:	Yes No
I want the delegates to be able to pre-select which sessions they want to attend when they pre-register to attend the conference.	Yes No
What is the price to attend? Please list all prices/ offers.
Do you want to ask survey or marketing questions from delegates as they register?	Yes No
Do you want delegates to have the facility to pay by cheque and register manually (by fax or post)?	Yes No
Do you want us to manage any manual registrations?	Yes No
How many manual registrations are you expecting?
Are there any FOC (Free Of Charge) delegates that may register on line?	Yes No
Are there any other delegate types that you require to register on the web e.g. Speakers, Exhibitors, Committee etc. Please specify:
Do you have any established guidelines or business rules for the allocation and handling FOC registration? ie. We pay for top 5 clients for registration.
Given that FOC is an open field and anyone can register in this section, how do you want us to "validate" FOC's from paying delegates on line?
Do you require a web reporting tool?	Yes No
This is where you can log in on-line via your secure password and see the live attendee database and view money banked on your behalf. You can monitor the registration progress for yourself real-time!
Do you require an online accommodation & travel booking tool?	Yes No
Exhibition (if relevant)
Do you require a separate page for trade visitors to register to attend the exhibition?	Yes No
Is the exhibition free for trade visitors to attend?	Yes No
How many exhibition visitors do you expect to attend (over and above the conference delegates)?
What are your main objectives for the conference/ event?
Is there any background or information on the registration process we should know about that would help us formulate a quote for you?